Odyssey is driven by a passion for exploration

Careers

Thank you for your interest in opportunities with Odyssey Marine Exploration.  We only accept applications and resumes for posted positions.

EXECUTIVE OFFICE MANAGER

RECEPTIONIST

MARINE ARCHAEOLOGICAL CONSERVATOR

 

EXECUTIVE OFFICE MANAGER

We are currently looking to add experienced Executive Office Manager to our team! If your skills and qualifications meet our needs, listed below, please send your resume to: EOMposition@odysseymarine.com

Responsibilities/Success Factors:
The Executive Office Manager is responsible for management of the company’s security and building maintenance as well as providing administrative support to the Executive Committee. The successful Executive Office Manager will help the company achieve maximum expense control and optimum business productivity. This position will report to the COO.

The ideal Executive Office Manager will be a self-motivated team player with strong organizational and problem solving skills. He/She will have demonstrable project management experience and ability to multi task and prioritize effectively. The successful candidate will be a quick learner and have a comfort level working within a fast-paced environment and entrepreneurial culture.

Specifically the Executive Office Manager will be expected to handle the following:

Office Management

  • Front desk administration including maintaining the reception desk and lobby, professionally greeting and directing clients, consultants and vendors
  • Book, maintain and prepare conference rooms for meetings and events
  • Assist with shipping, deliveries and postage (USPS, UPS, FedEx)
  • Assist with office events as needed
  • Monitor and order office, kitchen and cleaning supplies
  • Manage internal office relocations/assignments
  • Printer contract management and supply orders

Building and tenant Management

  • Manage building maintenance and act as the Property Manager for tenants
  • Manage all vendors including housekeeping
  • Coordinate vendor appointments and manage contracts and files
  • Prepare and maintain budget for building management/maintenance and track variances

Security

  • Manage building security contract and system including building and employee access policies
  • Maintain master access and building key lists
  • Daily monitoring of security cameras and conducting security system checks
  • Reporting of any equipment or property damage, theft or presence of unauthorized persons or potential threats
  • Act as contact for after-hours security issues
  • Act as a member of the Emergency Management Team and manage precautionary and emergency event preparations
  • Coordinate, schedule and conduct routine emergency drills

Executive Assistance

  • Provide administrative assistance to President/CEO including expense reports, travel and scheduling, call screening and checking voicemail messages
  • Support corporate travel for Executive Committee (EC) and VIPs as needed
  • Assist in coordinating meetings, appointments and presentations including handling logistics, ordering meals, sending invitations and tracking attendee confirmations
  • Ensuring proper communication with Department Heads as well as managing the corporate goal development, tracking and reporting program including preparation of Board Reports
  • Manage calendars for CEO and COO as well as the corporate conference calendar
  • Provide document preparation and management support: formatting / editing of presentations, printing/binding materials
  • Provide support for Special Projects as defined by the Executive Committee

Purchasing

  • Responsible for all company purchase orders made with Corporate Credit Card
  • Check requisitions for appropriate approval and account numbers

Investor Relations

  • Coordinate all scheduling and travel of IR road trips and meetings with multiple partners
  • Coordinate quarterly updates and IR contacts with internal departments; and conduct research as needed
  • Send follow-up materials and packages to potential investors

Qualifications:

  • Bachelor’s Degree or 5+ years of relevant experience
  • Experience in project management and understanding of the needs of an executive office
  • Ability to communicate effectively (oral and written)
  • Computer skills (Microsoft Office Suite of Products)
  • Working knowledge of purchasing policies, processes and procedures
  • Knowledge and ability to negotiate best vendor pricing and delivery
  • Able to deal effectively with the general public, maintaining appropriate personal appearance, courteous demeanor, and a dignified, reassuring presence
  • Able to ensure confidentiality and integrity
  • Foreign Language a plus
  • First Aid and AED certification a plus
  • Ability to subjectively pass a criminal history and background check
  • Must possess a valid driver’s license in good standing

Ideal Personal Attributes:
In addition to having appropriate work history and qualifications, the successful candidate will demonstrate that they are:

  • A Strong Communicator
    Ability to communicate and present complex information in a way that can be easily understood. The ability to communicate effectively with a wide variety of audiences from all over the world including employees, peers, internal and external clients, vendors, and senior management.
  • A True Service-Oriented Team-member
    Exhibits strong commitment to a team environment with the ability to embrace and enhance a culture that places customer issues first—whether the customers are internal users or external clients.

Physical Requirements:

  • Vision: Clarity of vision, with or without correction, to see and decipher printed materials, computer and computer related equipment and parts as well as data on a computer monitor
    Sitting: Remaining in the seated position for long hours in front of a computer
  • Talking: Expressing or exchanging ideas by means of the spoken word to impart oral information to clients, vendors, contractors or other employees in person or on the phone
  • Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication
  • Repetitive movement of hands and fingers: Consistently operate a computer and other office productivity machinery (i.e. a calculator, copy machine, computer printer)
  • Ability to perform physical activities that require considerable use of arms and legs and movement of entire body, such as climbing, lifting (max 30lbs), balancing, walking at a fast pace and stooping

RECEPTIONIST

PART TIME- APPROX 20 HOURS/WEEK

We are currently looking to add experienced Receptionist to our team! If your skills and qualifications meet our needs, listed below, please send your resume to: receptionistposition@odysseymarine.com

Responsibilities/Success Factors:
The Receptionist is responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail. This position will also offer administrative support for management as needed. The successful Receptionist will help the company achieve maximum efficiency and optimum business productivity. This position will report to the Executive Office Manager.

The ideal Receptionist will be a self-motivated team player with strong organizational and problem solving skills. He/She will have the ability to multi task and prioritize effectively. The successful candidate will be a quick learner and have a comfort level working within a fast-paced environment and entrepreneurial culture.

Specifically the Receptionist will be expected to handle the following:

Office Management

  • Front desk administration including maintaining the reception desk and lobby, professionally greeting and directing clients, consultants and vendors and answering inbound calls
  • Book, maintain an prep conference rooms for meetings and events
  • Manage office mail and assist with shipping, deliveries and postage (USPS, UPS, FedEx)
  • Assist with office events as needed
  • Monitor kitchen and cleaning supplies and update Executive Office Manager accordingly when orders need to be placed

Building and Tenant Management

  • Assist Executive Office Manager with building maintenance issues
  • Act as backup vendor contact to Executive Office Manager
  • Assist in coordinating vendor appointments


Security

  • Asssit with monitoring of security cameras and conducting security system checks
  • Reporting of any equipment or property damage, theft or presence of unauthorized persons or potential threats to Executive Office Manager
  • Assist the Emergency Management Team


Executive Assistance

  • Provide administrative assistance to Department Heads as requested and permitted by the Executive Office Manager
  • Assist in coordinating meetings, appointments and presentations including handling logistics, ordering meals, sending invitations and tracking attendee confirmations

Qualifications:

  • High School Diploma and 5+ years of relevant experience
  • Ability to communicate effectively (oral and written)
  • Computer skills (Microsoft Office Suite of Products)
  • Able to deal effectively with the general public, maintaining appropriate personal appearance, courteous demeanor, and a dignified, reassuring presence
  • Basic clerical and administrative skills
  • Excellent customer service skills with professional and courteous phone etiquette
  • Ability to exercise discretion in releasing information so that confidentiality and privacy are maintained.
  • Foreign Language a plus
  • Ability to subjectively pass a criminal history and background check


Ideal Personal Attributes:
In addition to having appropriate work history and qualifications, the successful candidate will demonstrate that they are:

  • A Strong Communicator
    Ability to communicate and present complex information in a way that can be easily understood. The ability to communicate effectively with a wide variety of audiences from all over the world including employees, peers, internal and external clients, vendors, and senior management.
  • A True Service-Oriented Team-member
    Exhibits strong commitment to a team environment with the ability to embrace and enhance a culture that places customer issues first—whether the customers are internal users or external clients.

Physical Requirements:

  • Vision: Clarity of vision, with or without correction, to see and decipher printed materials, computer and computer related equipment and parts as well as data on a computer monitor
    Sitting: Remaining in the seated position for long hours in front of a computer
  • Talking: Expressing or exchanging ideas by means of the spoken word to impart oral information to clients, vendors, contractors or other employees in person or on the phone
  • Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication
  • Repetitive movement of hands and fingers: Consistently operate a computer and other office productivity machinery (i.e. a calculator, copy machine, computer printer)
  • Ability to perform physical activities that require considerable use of arms and legs and movement of entire body, such as climbing, lifting (max 30lbs), balancing, walking at a fast pace and stooping

 

MARINE ARCHAEOLOGICAL CONSERVATOR

Position Summary:

This position is a UK based independent contractor role to document and conserve both organic and inorganic artefacts recovered from a marine archaeological environment for storage, research and exhibition. Artefacts recovered will cover a broad range of material including large bronze cannon. The successful candidate will work under and report to the Project Conservator.


The successful candidate will follow up on conservation treatments and apply policies and industry standards.


The position offers an opportunity to engage in high-status material culture conservation from excavation to storage or display. Interventive conservation documentation may lead to publication

Duties and Responsibilities:

  • Liaises closely with and follows conservation strategy laid out by the Project Conservator.
  • Maintains and manages laboratory equipment, tools and supplies, including handling hazardous substances.
  • Applies conservation methods to stabilise artefacts.
  • Conducts condition assessments.
  • Records results in digital form.
  • Carries out and facilitates conservation duties that include integrated environmental monitoring.
  • Coordinates and liaises with stakeholders for appropriate treatment for artefacts.
  • Documents artefact condition and treatments before and during conservation.
  • Conducts research and analyses where necessary.
  • Collaborates with other conservation professionals of relevant expertise, where necessary.
  • Provides support in outreach programmes and supports tour visits.

Knowledge, Skills & Abilities

  • Confident self-starter capable of working both as part of a multi-disciplinary team and independently.
  • Good common sense based on past experience to identify problems and solutions.
  • Ability to put forward own ideas confidently.
  • Shares results and information with various stakeholders.

Strong organisational skills highlighted by the following attributes: client focused, efficient and capable of working under pressure to deadlines, proactive, excellent multi-tasking capabilities and communication skills, strong priority and time management skills, ability to respond to special projects on a short notice.

Education:

  • Relevant degree of MA level or comparable experience in archaeological or marine archaeological conservation.
  • Proven experience in internships and apprenticeships in museums/conservation.
  • Industry standard qualifications

Location

United Kingdom

Position Type:

Contractor, reports to Project Conservator and Director of Research and Scientific Services

 

Questions or comments. (Please do not submit your resume via this contact form.)